Can I customize a pay code for an employee?

Update a pay code for a specific employee.

Payroll saves pay codes in the Pay Code table. Payroll can also save pay codes in an employee's record. Pay codes saved at the employee level will only apply to the employee. They will not affect the other employees that are linked to the pay code and the changes you make to the pay code at the employee level will not be copied back to the original pay code in the Pay Codes table.

This line drawing shows you how pay codes are stored in two places in the Payroll application: (1) in the Pay Codes table and (2) in the employee's record. The drawing also shows you how pay codes can be updated at the employee level without affecting the original pay code in the Pay Codes table.

Pay code table and Employee pay codes in Payroll

Use the instructions in this help topic to allow you to make changes to the employee and employer portions of a pay code at the employee level.

Allowing changes to the employee portion of a pay code

1. Open Connect Payroll > Organization > Pay Codes.

2. Look up a pay code.

3. Click to select the Pay Code tab.

4. Click to select the checkbox titled Allow Employee Options.

Allow Employee Options

5. Click Save (CTRL+S).

Payroll can save changes to the employee's portion of a pay code in the employee's record.

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Allowing changes to the employer portion of a pay code

1. Open Connect Payroll > Organization > Pay Codes.

2. Look up a pay code.

3. Click to select the Pay Code tab.

4. Click to select the checkbox titled Allow Employer Options.

Allow Employer Options

5. Click Save (CTRL+S).

Payroll can save changes to the employer's portion of a pay code in the employer's record.

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How do I change a pay code for a specific employee?

1. Open Connect Payroll > Employees > Modify Existing Employees.

2. Look up an employee. Press Enter.

3. Click to select the Pay Codes tab.

Pay Codes tab on Modify Existing Employees

4. Click to select a pay code from the list of pay codes assigned to the employee.

Pay Codes grid

5. Click to select the button titled Toggle Pay Code Detail Display.

Toggle Pay Code Detail Display button

The pay code detail displays on the screen.

Pay Code Detail screen

6. Use the options on the pane on the right side of the screen to make changes to the pay code.

Pane on the right side of the screen

7. Click Save (CTRL+S).

The pay code is updated and saved in the employee record. Payroll will use the updated pay code to calculate payroll checks, benefits, leave time, and so forth this employee and only this employee.

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